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San Ramon city administrators are set to ask the City Council on Tuesday to create a new committee to handle day-to-day matters related to the city’s deferred compensation and retirement health savings programs.
The move would better align the city’s practices with industry standards for both plans, which are key components of the employee retirement benefits program, according to a staff report drafted by City Manager Steven Spedowfski and assistant city manager Scott Koll.
“Formal delegation of administrative and fiduciary responsibilities establishes a clear governance structure for the Plans while preserving City Council oversight of significant policy decisions,” they wrote. “Adoption of the attached resolution and approval of the Committee’s Charter will improve operational efficiency, accountability, and fiduciary governance.”
The new Defined Contribution and Retirement Health Savings Committee – or its designees – would manage day-to-day administration of the plans, but it would not be authorized to amend or terminate the plans, appropriate city funds or exercise any powers specifically reserved for the City Council, according to Spedowfski and Koll.
The resolution is the main action item on the council’s agenda for the regular meeting Tuesday (Sept. 8), with open session set to begin at 6:30 p.m. at San Ramon City Hall, 7000 Bollinger Canyon Road. Read the full agenda here.
Retirement matters are set to be the topic of conversation for a closed session at 6 p.m. too, at which councilmembers will talk about a grievance brought by two city employee unions concerning retirement contributions. The specifics of the grievance have not been revealed, but the agenda notes that any settlement would also apply to unrepresented miscellaneous employees.
During open session, the council will also make a proclamation declaring Sept. 17-23 as Constitution Week and present the Discover San Ramon Event Innovator Award.
A five-item consent calendar includes reclassifying one plans examiner position to an associate engineer position, purchasing two Ford E-Transit vans and one Ford pickup truck from Rush Truck Centers for just over $400,000 to replace three older utility trucks, and buying a replacement street sweeper for about $325,000.
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