School board to weigh Stone Valley reconstruction project bids

Level 2 developer fees, expenses reimbursement policy, Native American Heritage Month also on tap

The San Ramon Valley school board is set Tuesday to consider what to do with millions of dollars worth of construction bids submitted for various components of the modernization project at Alamo's Stone Valley Middle School.

The district's facilities staff recommends the board reject all bids in five bid packages and approve two other bid packages for the project, which aims to create 29 classrooms in a new two-story building to replace decades-old single-story buildings that were demolished earlier this year.

The estimated $37.5 million endeavor, funded through the district's Measure D school facilities bond, also calls for bringing a new multipurpose room and a central quad area to the Miranda Avenue campus. Students are being housed in temporary relocatable classrooms in the meantime.

Of the series of construction bids submitted from contractors, the largest bid package -- for which staff recommends rejecting all four bids -- is for general trades and electrical work. The low bid was submitted by D.L. Falk Construction, Inc. for $16.9 million.

The other recommended rejections are for HVAC/sheet metal (with low bid of $3.59 million from Kevin Sullivan Heating & Air, Inc.), planting and irrigation (with Green Growth Industries Inc. submitting the lone bid, $379,377), food service (lone bidder Vila Construction Co. at $348,576) and shade structure (with Vila Construction as low bid, $80,981).

The two packages recommended for approval are to Dinelli Plumbing Inc. for plumbing services for a maximum $1,287,000 and to Marquee Fire Protection for fire sprinklers for an amount not to exceed $537,900.

The staff report to the board did not list why staff recommended approval or rejection in each case.

District officials hope the new Stone Valley buildings will be ready to open next summer in time for the start of the 2017-18 school year.

The regular school board meeting is scheduled to start at 7 p.m. inside the boardrooms at the district administrative complex, 699 Old Orchard Drive in Danville.

In other business

* The board will consider establishing "Level 2" alternative school facility fees on residential development projects after holding a public hearing on the analysis demonstrating the need for the Level 2 fees.

The recommended Level 2 fees of $6.22 per square foot of residential development would become effective immediately and remain in effect for one year

* Board members will discuss approving a new administrative regulation on reimbursement for business travel and conference expenses as well as revising its existing policy on business travel expenses to include changes to better align with district practice and the new administrative regulation, according to district staff.

The documents outline rules for how employees may seek reimbursement for "authorized and necessary" expenses incurred while performing their assigned duties and responsibilities.

The new regulation is being created to define the proper criteria and procedures for reimbursement of expenses, according to district staff. It states that mileage, lodging and meal reimbursement would be paid at standard rates established by the IRS for federal income tax purposes.

* The board will adopt a resolution declaring November as Native American Heritage Month.

* Board members will hear an update on recent activities and programs at San Ramon's Hidden Hills Elementary School.

* They will also consider approving one provisional internship permit request to the California Commission on Teacher Credentialing for a science and industrial tech position at San Ramon's Iron Horse Middle School.

* In closed session beginning at 6:30 p.m., the board will discuss appointing new assistant principals at San Ramon's Dougherty Valley High and Gale Ranch Middle schools.

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